Kansas.gov
Layoff Spreadsheet

The Kansas Department of Labor (KDOL) provides employers the option to assist their employees with filing an application for Unemployment Benefits during a layoff. This process allows the employer the ability to submit the application for unemployment insurance benefits for employees that are impacted by a plant shutdown, temporary layoff, permanent layoff or seasonal layoff.

How this benefits the employer:
  • Zero waiting. Employers will have the ability to communicate directly with the Employer Relations Administrator instead of waiting to speak with a representative at the Unemployment Contact Center. The Employer Relations Administrator will be able to answer any questions about unemployment such as when and how to file by spreadsheet.
  • Helps reduce unemployment fraud. In the event of a temporary layoff, the employer will be able to enter an employee’s return to work date into the spreadsheet. This date is used to prevent payment from being released should the employee continue to claim benefits after returning to work.
  • Reduced paper. Instead of receiving an Employer Notice for each employee that files, the employer will receive one listing of all claims filed off the spreadsheet.
What you need to know as an employer:
  • Submitting a layoff spreadsheet does not mean the employer is responsible for the affected employee’s unemployment claims. It will be the responsibility of the employee to file weekly claims and be aware of all eligibility and reporting requirements in order to receive payment.
  • KDOL does ask that the employer inform all employees included in the layoff that identity verification with the Social Security Administration will be conducted once the layoff spreadsheet is processed. If the employee does not pass the verification, they will be asked to supply a copy of their driver’s license and Social Security card to KDOL.
  • In some instances permanent layoffs have additional reporting requirements for employers under the Worker Adjustment and Retraining Notification Act (WARN). The specific requirements can be found in the WARN Act Handbook for Employers from the United States Department of Labor.
  • Additional programs that could prove beneficial to your employees can be found under the Trade Act Program.
For additional information, contact our Employer Relations Administrator:

Maureen Reynolds
Employer Relations Administrator
Maureen.Reynolds@ks.gov
(785) 291-6010



To download the layoff template and submit layoff information to start unemployment benefits for your employees, select one of the choices listed below.



Download layoff spreadsheet template
 

Upload layoff spreadsheet information